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Studio B streamlines board meeting burdens
As a small charity bearing few resources, Studio B (like many new, up-and-coming charities around the world) has been struggling with secretarial duties. Blessed with good volunteers, Studio B has put good thought into its projects, but there has been a persistent issue with keeping on top of the minutes of each board meeting. That is, there was an issue until now.
After seeking volunteers to help with secretarial duties and finding that everyone loves to contribute a little but rarely is anyone able to record absolutely every good point raised in each meeting on paper, Studio B has recently taken a new approach to combating the traditional minute-taking nightmare.
Studio B is meant to be an innovative community development charity after all, so it’s no surprise that they’ve come up with this. So what is it that Studio B are now doing in order to maintain a good record of each board meeting without depending on the excessive generosity of a rock-solid secretarial volunteer? Well, Studio B are not only meant to be into delivering “revolutionary community projects”, they’re also meant to be a bit web-savvy, having evolved from “Birmingham Web Development Partnership”.
A representative of Studio B explains…
The internet is new and quite useful but rarely being harnessed as much as it could be. We’re harnessing it! Everyone who attends our board meetings now makes a few simple notes, jotting down anything that especially catches their attention, and trying to cover everyone’s words in a few simple bullet point notes. Then we publish everyone’s notes on a private web forum group (on LinkedIn) within a thread dedicated to that particular meeting. Now, when I see the simple notes you made about points I raised in the meeting, I can elaborate in the online discussion forum thread, and similarly, we can all elaborate on every point raised in the meeting even if only simple notes were taken in the meeting. We just need enough notes to “ring a bell” about each point of discussion, so we can follow it up in the forum thread online. No single person is likely to cover everything, but between all of us who attend, if we all make simple notes, we then have a good foundation from which to follow up online!
Why doesn’t every organisation do it like this? Is it because minute-taking has been around for centuries but the internet is new? If so, let’s catch up with the times!